Privacy Policy
Privacy Policy for Holiday & After School Bookings
At Next Level Sports Limited, we are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect the personal data you provide when booking onto our holiday and half-term activities.
Who We Are
Next Level Sports Limited
Address: 21 Lambley Lane Burton Joyce, Nottingham, Nottinghamshire, England, NG14 5BG
Email: info.nextlevelsports@gmail.com
Phone: 07398215354
We are the data controller responsible for your personal data under this policy.
What information We Collect
When you book a place on our activities, we may collect the following personal information:
● Parent/guardian name and contact details (email address, phone number, home address)
● Child’s full name, date of birth, and school
● Emergency contact information
● Medical information, allergies, and any special educational or care needs
● Booking and payment details
How We Use Your Information
We use your information to:
● Manage and administer your booking
● Ensure the safety and wellbeing of your child during our activities
● Contact you with booking confirmations, reminders, and essential updates
● Respond to any queries or emergencies
● Maintain attendance and safeguarding records
● Comply with legal obligations
We do not use your data for marketing purposes without your explicit consent.
Lawful Basis for Processing
We process your personal data based on the following lawful grounds:
● Contractual necessity – to provide the service you’ve booked
● Legal obligation – to meet our responsibilities in safeguarding children
● Vital interests – in case of medical or safety emergencies
● Legitimate interests – for internal reporting and quality improvement
Data Sharing
We do not sell or share your personal data with third parties for marketing. We may share information only with:
● Medical professionals or emergency services in the case of an incident
● Local authorities or safeguarding bodies, where required by law
● Our staff and coaches, who are trained and DBS-checked, for the purposes of care and safety
Data Storage & Security
Your data is stored securely, both digitally and/or in paper format, and access is restricted to authorised personnel only. We use industry-standard security measures to protect your data from loss, misuse, or unauthorised access.
Data Retention
We retain your data for as long as necessary to:
● Fulfil the purposes described in this policy
● Comply with legal and safeguarding record-keeping requirements
Typically, this is up to 6 years unless extended retention is required by law.
Your Rights
You have the right to:
● Access the personal data we hold about you or your child
● Request correction of inaccurate or incomplete data
● Request erasure of your data (where legally permissible)
● Object to or restrict our processing of your data
● Withdraw consent (where applicable)
● Lodge a complaint with the Information Commissioner’s Office (ICO)
Contact us:
If you have any questions or wish to exercise your rights under this policy, please contact:
Data Protection Officer
Next Level Sports Limited
Email: info.nextlevelsports@gmail.com